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OFFICIAL MINUTES FOR: RBCERTAA BOARD MEETING Billy’s Deli |
Attendees
at this meeting:
|
RBCERTAA
Board Members |
Present |
|
Guests in Attendance: |
|
Alisa
Zells – President |
X |
|
Mike
Grady |
|
Vacant
– Vice Pres. |
|
|
Gloria
McClusky |
|
Monty
Ruth – Treasurer |
X |
|
Daryl
McClusky |
|
Bob
Heil – Secretary |
X |
|
Terry
Connor |
|
Jeff
Adam |
X |
|
Gina
Connor |
|
Jennifer
Adam |
X |
|
|
|
Tania Amaral |
X |
|
Bob
Kumler |
|
Lili Gonzalez |
|
|
Darlene
Kumler |
|
Marcelle
McCullough |
X |
|
Bob
Applegate |
|
Noble
Smith |
X |
|
|
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Jared
VanSloten |
|
|
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Fire
Department Liaison: |
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Capt. Rick
Martinez |
X |
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1) Call to
order (President - Alisa)
The
February meeting of the RBCERTAA Board of Directors meeting was called to order
at 6:30 PM.
2)
Introduction of guests (President - Alisa)
The
guests shown above were acknowledged and welcomed.
3) Call for
approval of Minutes from last meeting (President - Alisa/Secretary - Bob)
The
minutes of the last BOD meeting were approved as submitted.
4)
Presentation of Agenda Order and request for additions/deletions (President -
Alisa)
These
minutes reflect the final agenda.
5) NEW
BUSINESS:
A) Announcement of vacant board member/Executive
Officer position (Alisa)
Lisa
Burke, Vice President of the RBCERTAA BOD, has announced her resignation from
CERT. Since she was Vice President of the CERT BOD, this has resulted in both a
vacancy in the Executive Board as well as a vacancy on the BOD. Marcelle was
the only BOD member expressing a willingness to fill the position of Vice
President and was so appointed by acclamation.
Mike
Grady was the only member in attendance expressing a willingness to fill the
vacant BOD position and was so appointed by acclamation.
B) Fire
Department Corner (RBFD Representative – Captain Martinez)
Captain
Martinez noted that he had heard that the recent Graduation Ceremony went well,
but that some of the anticipated dignitaries had not shown up. He also noted
that it was reported that Engineer Melissa did an excellent job in organizing
the moulage for the drill.
The
medical reserve corp participated and expressed an
interest in taking additional triage training to better serve the community.
Captain
Martinez also reported that there has been some problems reported between
RBCERTAA members and urged members to ensure that the organization is an
enjoyable experience for all participants.
He
also reminded all CERT members to respect the official reporting order and not
to go out of channels. [He stressed that this is IMPORTANT.]
The
last alumni training class had only 10 students. The fire department was
disappointed by this turnout and had heard reports that this event was not well
advertised. Members are advised to check the website (RBCERTAA.org) for
training opportunities.
C) Proposed
By-Law Amendment (Monty)
Monty
submitted a proposal to amend the By-laws to eliminate the requirement that a
Board member be the chair of each RBCERTAA committee; instead, he proposed that
the By-laws be amended to allow a non-Board member to chair a committee, so
long as the Chair is a
After
discussion the motion was approved as submitted.
6) OLD
BUSINESS:
A) Treasurer's
Report (Treasurer - Monty)
i) Presentation
and call for approval of Treasurer's Report.
Monty
distributed a Treasurer's Report dated April 3rd, showing total disbursements
of $604.02 and donations of $3,203.00. The report was approved as submitted.
ii)
Reimbursements and presentation of current bills for payment.
Receipts
for current expenses were solicited and will be reported on next month's
Treasurer's Report. It was reported that Lisa Burke will reimburse the CERTAA
for the $100 which had been allocated for mulage
supplies for class 34 which she did supply.
iii)
Update on filing of our tax statement and other paperwork to maintain
non-profit status.
Monty
reported that he had arranged for the timely filing of IRS form 8734. He is
still looking for a CPA to assist us with future filings on a pro bono basis.
iv)
Monty reported that he is still working on an audit of our holdings, the filing
of our charitable trust paperwork, and the generation of a handbook to provide
guidance to future treasurers.
v)
Monty reported that he has been investigating the 'Wooden Nickels' earlier
suggested by Glenn Willis as an advertising vehicle. These will be obtained at
no cost to CERT and will be used to increase community awareness of the CERT
organization. Monty has created artwork for these which has been approved by
the RBFD.
B) Committee
and Assigned Task Reports
i) Calendar and
Events Notice (Alisa and Lili)
Lily
has taken over this task and will be assisted by Marcelle.
The
next CERT training will be AED at Beach Cities Health District on April XXX.
ii)
Website Status (Alisa)
Valerie
is no longer able to take on this responsibility, but has continued to update
the website. Heling
Craig has volunteered to take over this task. She has been speaking with
Valerie to arrange for this transition. She is also looking for volunteers to
assist her with this task.
It
is planed to provide CERT committee information on the website in the future.
iii)
Open House (Alisa)
The
Fire Department Open House will be Saturday, May 12th. In the past, CERT has
participated in this event by putting up a booth to advertise our organization.
Also, we have held fundraising raffles at this event in the past.
A
new chair is needed for this committee. Alisa is acting in this role, but is
seeking a permanent chair. Monty offered to chair this committee. Volunteers are
needed to help him at both Station 1 and Station 2.
iv)
LeBoutique (Rochelle)
No
report submitted.
v)
CERT Hotline (Alisa)
A
new chair is being sought for this committee. Sandy Marchese has offered to
take over this responsibility. Mike Grady has obtained control of the hotline
from Lisa. A check for $88.40 needs to be written to Affordable Voice Mail to
cover the cost of this service. This was approved by a vote of the BOD. It was
noted that the hotline number should be put on the web site.
vi)
Funding/Sponsorship/Food (Marcelle/Lily)
Action
on the previously submitted funding/sponsorship brochure was tabled until next
month.
Volunteers
are sought for this committee.
It
was noted that the fire Department provided lunch for the recent graduation
which was much appreciated by the participants.
vii)
Equipment (Monty)
Mike
Grady has volunteered to take over the chair of this committee.
He
distributed a listing of equipment that he recommends we purchase using the
funds provided by the Rotary Club. It was moved and approved to authorize the
purchase of the requested supplies in the amount of $3199.93.
It
was announced that the Medical Reserve Corp (MRC) will be donating all of their
disaster supplies to CERT. They would like to train with us in the future.
Mike
will be sending a new list of items still needed to the BOD. This will be
coordinated with the donations committee.
Alisa
announced that her employer is considering a substantial donation to CERT.
Monty
also reported that he is soliciting CERT members to participate in 'generator
operating teams'. Duties of team members would include rotating the store of
gas in the shed and periodic operation of the CERT generators. Monty will
coordinate operating policy with the Fire Department.
viii)
USAR (Committee Chair - Mike G.)
No
training is planned this month. The next training will be Hazmat next month.
There will be a drill later this month.
7)
ANNOUNCEMENTS:
The
next Board Meeting will be May 1st. (Alisa)
Future
CERT Academies will be advertised in the Parks and Recreation booklet.
Nominations
for the next CERT BOD will be taken at the next official CERT Activity.
The
next
8) OPEN FORUM (Open to
floor, subject to Robert's Rules time constraints)
Video
tape of the last graduation was taken and looks good.
Mike
reported that Lisa asked that we thank the host of the past Chief's retirement
party.
The
donations committee will look into obtaining certificates, plaques, awards,
etc. to recognize donors and sponsors.
It
was suggested that committee meetings be held in preparation for the CERT BOD
meeting.
Suggestions
for effective meetings were distributed
It
was suggested that novelty CERT Helmets be used as a thank-you item for donors.
Mike
displayed an emergency guide which he was mailed. He suggests that we could use
these as advertising material for CERT. The cost would be less than $1.00 each.
Captain
Martinez's impending birthday was applauded.
9) ADJOURNMENT (President)
The
meeting was adjourned at 8:34 PM.
ATTENDEES WERE
REMINDED TO PAY FOR THEIR FOOD AND BEVERAGE!
Respectively
submitted,
___________________________
Robert
H. Heil
RBCERTAA
Secretary