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OFFICIAL MINUTES FOR: RBCERTAA BOARD MEETING October
2nd, 2006 - 6:30 p.m. Billy’s Deli |
Attendees
at this meeting:
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RBCERTAA
Board Members |
Present |
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Guests in Attendance: |
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Alisa
Zells – President |
X |
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Mike
Grady |
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Lisa
Burke – Vice Pres. |
X |
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Jason
Schroeder |
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Monty
Ruth – Treasurer |
X |
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Garth
McWhorter |
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Bob
Heil – Secretary |
X |
|
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Jeff
Adam |
X |
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Jennifer
Adam |
X |
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Tania Amaral |
X |
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Lili
Gonzalez |
X |
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Marcelle
McCullough |
excused |
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Noble
Smith |
X |
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Jared
Van Sloten |
X |
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Fire
Department Liaison: |
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Capt. Rick
Martinez |
X |
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1) Call to order (President)
The
meeting was called to order at 6:30 PM by Alisa with only 6 board members
present. Board action was deferred until a seventh Board member arrived.
2) Introduction of guests (President)
Mike
Grady was recognized as a guest.
3) Call for approval of minutes from last meeting (President)
Approval
of the minutes from last meeting was moved and passed.
4) Presentation of Agenda Order and request for
additions/deletions (President)
These
minutes reflect the final agenda.
5) NEW BUSINESS:
A) Swearing-in/Photo of Tania Amaral (Rick/Alisa)
Captain
Rick Martinez (RBFD) swore in Tania as a member of the RBCERTAA Board of
Directors.
B) Discussion regarding BOD member 2 consecutive absences, if
necessary (Board members)
No
action was taken on this topic. It was recognized that the by-laws provide for
an automatic motion to remove a board member who misses two consecutive board
meeting, but that such a motion would need to be approved by the board to take
effect.
C) NIMS Online Training Certification Update (Alisa)
ICS-100
and FEMA IS-700 are required by RBFD for CERT members. These courses can be
completed on-line, at: http://training.fema.gov/EMIWeb/IS/ in which case FEMA
sends out an electronic confirmation of a passing grade. A copy of this should
be sent to Diane at Station 1.
It
was also noted that the current academy classes had been switched around in
order and that some advance notification of this would have been helpful to
alumni wishing to attend CPR.
A) BOD Committee Reporting and New Business Agenda Item
Discussions (Alisa)
a) Committee email and meeting protocol (courtesy copies to
Exec. Board appreciated);
Alisa
asked the Board to have patience with her as she learns the role of President.
She pointed out her priorities were training, fund raising, and raising public awareness
of CERT. She also mentioned that she could not participate in every committee
meeting and every email discussion, but that she did want to be copied in on
all important transactions. She also asked that committees provide advanced
information to the Executive Board well in advance of the monthly Board Meeting
so that the members could be prepared to vote.
Mike
Grady noted that committees should finish their work prior to presenting it to
the Board.
Specifically,
the Board of Director's meeting should not be used as the venue for a committee
meeting.
Lili
agreed with this philosophy, but expressed concern that she felt that the need
to go through the office of the President prevented her from arranging for an
invitation to a fundraiser.
Mike
Grady suggested that any Board member could copy all Board members when sending
a message to the President.
It
was also noted that in an emergency, the Board could take action by email or by
telephone.
Captain
Martinez asked all Board members to be careful with the use of email and to
avoid sending emails which they would later regret.
Alisa
noted that phone calls can avoid some of the misunderstanding which arises from
emails.
b) Chairperson Duties/Reporting responsibilities. Please get
this material to the Executive Board one week prior to next Board of Directors
meeting so that updates may be added to the Agenda;
c) Items not on Agenda may be discussed briefly under
Announcements or Open Forum; however, voting on any issue cannot take place
until all Board Members receive detailed information 2 weeks prior to the next
meeting and only then following a discussion amongst board members, with a
first and second motion;
d) Bottom Line: Use your best judgment to get information to
the Exec. Board members and ALL Board members in a timely manner!
B) Fire Department Corner (Rick/Matt)
a) BICEPP Overview
Rick
asked who would be competing in two years. His point was that the training
should continue during the next two years so that we would be prepared.
Mike
Grady asked that the BICEPP team take a break until after Christmas and that he
be made the point of contact for members interested in participating in BICEPP.
In
response to his request, Mike is being shown as the chairman of the BICEPP
committee.
b) NIMS Update
No
further discussion.
c) November 4th Search & Rescue Training
(location, time, instructor, etc.)
Captain
Bob Herrera will teach this from 9:00 until noon. Location TBD.
d) CERT Refresher (Oct. 22nd?)
Mike
Grady is willing to lead a carpool to this event from his shop. Alisa asked him
to prepare an email with details, which she would arrange to have sent out.
e) City-wide Drill (Oct. 26th per Capt. Baker –
Kickoff meeting Oct. 2nd 3:30 PM at BCHD)
A
minimum of 50 volunteers are needed to support this drill (dirty bomb
scenario). This includes CERT members with their gear to participate as CERT
members as well as victims. This is mainly a police department exercise. Focus
of the drill is on management and the participation of the hospital.
f) County-wide Drill
(November 4th or 9th?)
No
additional information was available.
g) Station #2 Container Roof Repairs
There
are a couple of rust holes in the roof. Rick will see if the city can repair
(patch) this.
h)
Chief Madrigal expressed is pleasure with the BICEPP results.
6) OLD BUSINESS:
A) Treasurer's Report (Treasurer)
Mike
Grady asked if the existing trailer funds were obligated for acquiring another
trailer, or if it could be used for supplies for the existing trailer. Garth
McWhorter was not sure of the answer. Mike asked permission to attempt to
obtain an answer to this.
a) Presentation and call for approval of Sept. 5th,
2006 Treasurer's Report
Monty
presented the treasurer's report. This report was approved as submitted.
b) Reimbursements and presentation of current bills for payment
A
number of receipts were submitted payment next month.
B) Committee and
Assigned Task Reports
a) BICEPP
Committee Recap (Monty)
Mike Grady was recognized as the
captain of the winning BICEPP team and showed off the trophies that the team
won. Monty stated that he would assemble a collection of materials relating to
the BICEPP competition.
b) Safety Fair
Recap (Monty)
200 balloons were given out, could have
used 300. One academy signup was received. There was a lot of traffic at the
CERT booth.
c) Food Committee
(Alisa for Marcelle)
No report. A thank you letter was sent
to CPK ASAP.
d) Class #33
Graduation Drill – Oct. 28th (Committee Chair)
Lisa reported that this is under
control.
e) Email Tree
Update (Committee Chair)
Tania reminded us about the ongoing
problems with spam filters blocking our emails. She wants to advise people to
add rbcertaa@aol.com to their safe list
to avoid spam filtering.
She also pointed out that AOL is
offering free email and that this could be used to save us $6.95 per month.
This will be placed on the agenda for next month.
Monty presented a draft email
list that was generated by Marcelle to collect email addresses from members and
students.
f) Calendar and
Events Notice (President)
Alisa noted that Tania has sent out
this notice. In future this may be distributed every other month. Alisa
reviewed the contents of this notice.
(i) NIMS, CPR
& First AID
First aid was
reported to be scheduled for Oct 12th and 19th at the
(ii) Volunteer to
take over this monthly responsibility?
No volunteers.
g) Newsletter
(Lisa)
Monty distributed copies of the latest
newsletter. Lisa stated that there was a desire to print 100 copies to be
distributed to members without email and for use as CERT advertising. A
suggestion was made that black and white copies be made by the city for
distribution. Another suggestion was made that a brochure could be printed for
less money. Mike Grady suggested that we see if we could get the printing
donated.
h) Website Status
(Committee Chair)
Alisa reported for Valerie that the
website was being updated monthly.
i) LeBoutique
Status (Committee Chair)
Jennifer reported that she would not be
available to support apparel sales during the classes in October. Alisa will
arrange for someone else to take over this task.
(i) Sales and Inventory
Revenue received is reported to be in
the display bag. There is no currency available for making change. Alisa will inventory
the holdings.
j) Raffle Committee (Mike G./Monty)
Mike reported that he had spoken with
Rick Martinez about holding a raffle and got approval to pursue this.
Mike spoke to an officer of the Rotary
Club who asked for a wish list for CERT. Mike prepared a list of supplies
(medical) totaling $2434.15. It looks like the Rotary Club will be providing
funds for this material. In response he has asked that CERT send out a
solicitation for the blood drive that the Rotary Club is sponsoring. It was
moved and passed to include this solicitation within the next CERT email,
recognizing the Rotary Club as a CERT sponsor.
Mike observed that this donation from
the Rotary Club, coupled with the existing trailer funds, and expected RBFD
funding could meet all of our current medical supplies needs and thus would
obviate the need for holding a raffle to raise these funds.
k) Trailer
Committee (Committee Chair)
Monty will be completing an inventory.
Lisa brought the key to the new lock on
the trailer and requested that this be given to Mike Grady.
7) ANNOUNCEMENTS:
A) Next Board Meeting November 7th, 2006 (President)
Alisa
reminded us that this would be the last Board meeting of the year.
B) Alisa requested photos for newsletter and website from
BICEPP, Picnic, City Award Ceremonies and Graduation Classes/Training, etc.
These should be sent via email to Monty at montgomery.ruth@gmail.com and also
to Valerie Heath at: ca_oceanbrz@yahoo.com
C)
Jared announced that the
D)
Mike Grady suggested that the first board meeting should include a review of
the policies and procedures for the new Board members.
E)
Monty presented a Thank You to the RBFD for their support of the BICEPP Team.
8) OPEN FORUM (Open to
floor, subject to Robert's Rules time constraints)
Noble
attended the Amateur Radio swap meet held at Northrup Grumman on Aviation on
the morning of the last Saturday of the month and reports that he believes we
could benefit from a booth at this event.
Lili
asked the Board to consider if there would be a holiday get together for the
Board. Lisa mentioned that she and Monty had spoken about this last month and
asked that Lili join the committee to plan this.
9) ADJOURNMENT (President)
The
meeting was adjourned at 8:55 PM.
PLEASE
REMEMEBER TO PAY FOR YOUR FOOD AND BEVERAGE!
Respectively
submitted,
___________________________
Robert
H. Heil
RBCERTAA
Secretary